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Meetings |
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| MINUTES |
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August 3, 2009
Meeting called to order at 7:00 p.m. by David Haupt.
Present: Anderson, Willfahrt, Loveland, Marth, David Haupt, Stoflet, Marten, Donald Haupt and Lingford.
Absent: Atty. Mella.
Motion Stoflet/Marten to approve the minutes from 7-6-09 as listed. Carried.
Door repairs- Scott Weiler was present. He gave the board suggestions on how to fix the main entrance door and three side doors. Motion Marten/Stoflet to have Weiler Concrete do these repairs and to widen the sidewalk by the main entrance to be handicap accessible. The existing footings will be dug out and new footings will be poured. Carried.
Cemetery- next agenda.
1st Street- Some lawn was reseeded. There is still sidewalk that needs to be replaced.
Job description- Spatz put together a job description. This will be on the next agenda.
Quit claim deed- this will be on the next agenda.
Blacktopping- Hilgart Avenue will be done when the highway is done, probably around the end of August or early September.
Citations- this will be on the next agenda.
Garbage costs- Veolia cost increase is $.71 per home per month. This change will be effective January 1, 2010. Motion Willfahrt/Anderson to hold off on changing the rates for Village residents until January 1, 2010. Carried.
Dehumidifier- Marth will look for a dehumidifier for the shelter house.
Park grants- The Park Association has received a grant from the DNR for use in the park. The amount is not known at this time.
Drainage issue- Tom Bieneck was not present. No action was taken.
Operator license fees- Motion Donald Haupt/Anderson to raise the operator license fee to $15.00 per each license effective August 1, 2009. Carried.
Motion Stoflet/Willfahrt to approve the operator license for Elisa Mann. Carried.
The next meeting will be September 14, 2009 due to the holiday.
Motion Anderson/Marten to approve the expenses as listed and read. Carried.
Motion Willfahrt/Stoflet to approve the financial report as listed. Carried.
Meeting adjourned at 9:30 p.m. Lynn Lingford, clerk
September 14, 2009
Meeting called to order at 7:00 p.m. by David Haupt.
Present: Anderson, Willfahrt, Loveland, David Haupt, Stoflet, Marten, Donald Haupt and Lingford. Marth present at 8:10 p.m.
Absent: Atty. Mella.
Motion Stoflet/Marten to approve the minutes from 8-3-09 as listed. Carried.
Police officer- Joe Mulrooney was present. He works for Pittsville police department and lives in Mosinee. Joe said he could work up to 20 hours per week. The rate is $14.00 per hour plus mileage if using his own vehicle. Joe will accept the police officer position. Motion Willfahrt/Marten to hire Joe Mulrooney. Carried.
Door entrances- The door entrances are almost repaired. Some caulking still needs to be completed. The building blocks on the east side foundation were hollow and filled with water. Haupt will contact Altmann Construction to let them know what happened with the doors and to let them know we are not happy with the situation and so they are aware of what is going on.
Cemetery land- tabled.
1st Street project- The final application for payment was received from Howard Brothers to close out the project. MSA did a final walk through and was happy with the results and recommends payment in the amount of $19.056.17. Motion Willfahrt/Stoflet to approve the final payment to Howard Brothers and to close out the project. Carried.
Operator license- Motion Anderson/Stoflet to approve the operator license for Michelle Onsager. Carried.
Job description- tabled.
Quit claim deed- tabled.
Issuing citations- no action needed.
DNR grant- The Park Association was approved for a grant. The Wood County outdoor recreation plan is outdated. The County has not updated this yet. The Village needs a resolution to send to the County in order to complete the paperwork to release the funding. Stoflet will draft this and David Haupt and Lingford will sign the form and the board will act on this at the next meeting.
Motion Marten/Anderson to approve the expenses as listed and read. Carried.
Motion Stoflet/Willfahrt to approve the financial report as listed. Carried.
Meeting adjourned at 8:40 p.m.
Lynn Lingford, clerk
October 5, 2009
Meeting called to order at 7:00 p.m. by David Haupt.
Present: Anderson, Willfahrt, Loveland, David Haupt, Stoflet, Marten, Donald Haupt, Marth and Lingford. Absent: Atty. Mella.
Motion Stoflet/Marten to approve the minutes from 9-14-09 as listed. Carried.
Cemetery- no action.
Quit claim deed- no action.
Job description- no action.
Comprehensive plan- Gary Popelka will put together the grant application. Motion Willfahrt/Stoflet to authorize Wood County to proceed with the grant application for the comprehensive plan. Carried.
Resolution for outdoor recreation aids- Motion Willfahrt/Marten to adopt the resolution. Carried. Lingford will send this to the County.
Ambulance contract- Motion Stoflet/Marten to approve the ambulance contract with the City of Marshfield at the cost of $14,332.00 per year. Carried.
Humane Society contract- Motion Anderson/Willfahrt to approve the contract with South Wood County Humane Society at $70.00 per animal pick up. Carried.
The constable was not able to attend this meeting. He sent correspondence to David Haupt regarding his hours (8.5) and what he worked on while he was in the Village.
Motion Stoflet/Anderson to approve the expenses as listed and read. Carried. Marth will contact Wood County to see if 50/50 road aid can be used for the $14,661.08 bill.
Motion Willfahrt/Stoflet to approve the financial report as listed. Carried 5-1. Donald Haupt opposed.
Joint meeting with the Village of Auburndale, Town of Auburndale and Joint Fire Department
Present: Village board remains the same, Dave Malinowski, Michelle Quinlan, Dave Rogney and Steve Seidl.
The officers for the fire department are as follows: Chief-Jeff Zellner, President-Todd Bores, Vice President-Jim Gibson, Secretary-John Zellner, Treasurer-Michelle Quinlan, EMS director-Jim Gibson.
The budget was presented. Town share $27,791.40, Village share $18,527.60 for a total budget of $46,319.00. Motion Stoflet/Seidl to approve the budget as presented. Carried.
Motion Rogney/Willfahrt to approve the officers as listed above. Carried.
Meeting adjourned at 8:40 p.m. Lynn Lingford, clerk
December 7, 2009
Meeting called to order at 7:00 p.m. by Lynn Lingford.
Present: Anderson, Loveland, Marten, Donald Haupt, Marth and Lingford. Absent: Atty. Mella, David Haupt, Stoflet and Willfahrt.
Motion Anderson/Marten to approve the minutes from 11-2-09 as listed. Carried.
Cemetery- no action.
Job description- no action.
Quit claim deed for Leo/Clark- the deed was received back. This needs to be filed with Wood County yet. The clerk will file this with Wood County.
Comprehensive plan- Motion Marten/Donald Haupt to have David Haupt contact Wood County to stop the grant application and any other comprehensive planning they may have started. Carried.
Officer- He worked 10 hours in November. Warnings were issued for junk vehicles. The board should notify him if anything needs to be addressed.
Sam￢ﾀﾙs Towing/Car Hauling- located on Main Street. Complaints have been received about the vehicles in the yard and the oil that is dripping on to the sidewalk. There are also 4 dogs. No licenses are on these animals. Joe Mulrooney will contact Sam Rinehart, the owner.
Election board- Motion Anderson/Marten to approve the election board members for a two year term as follows: Diane Anderson, Norma Sabel, Marleen Knutson, Delores Kempf, Shirley Weiler, Judy Marth and Karen Dorshorst. Carried.
Picnic license fees- the board discussed raising the fees. Motion Anderson/Loveland to raise the fee to $25.00 per picnic license to a maximum of 5 days. Carried.
Park license- no action.
Joint meeting with the Town of Auburndale regarding combining the Town and Village voting wards. A resolution would need to be approved to combine polling places. A voting booth is needed for each 200 expected voters. Lingford will contact Terry Bruhn to create a resolution to combine polling places. The machine, maintenance and supplies will be split 50/50 between the Town of Auburndale and Village of Auburndale. Elections will be held in the Village hall. Motion Anderson/John Bauer to combine the Town and Village polling places. Carried 7-0. All ayes.
Sewer pumps- there are 5 lift stations. One lift station has only one pump and the others have two pumps in them. Approximate cost of a pump with a mixing valve is $11,000.00 from ITT Flygt. Motion Marten/Loveland to authorize Spatz to purchase a pump for the lift station. Carried 3-1. Donald Haupt opposed.
Holiday party- this will be held on December 12, 2009 at the shelter house from 10-2. Motion Anderson/Marten to donate $150.00 toward the party. Carried.
Park grant- Motion Marten/Loveland to approve the 50/50 grant match for the park, not to exceed $46,000.00, Carried 3-1. Donald Haupt opposed.
Motion Anderson/Marten to approve the operator license for Carol Pongratz. Carried.
Motion Anderson/Marten to approve the contract with Hawkins, Ashe, and Baptie to complete the financial C report. Carried.
Motion Marten/Donald Haupt to approve the expenses as listed except the Wood County Humane Society bill for $70.00. This may belong to the Town of Auburndale. Carried.
Motion Anderson/Marten to approve the financial reports as listed. Carried.
Meeting adjourned at 9:10 p.m.
Lynn Lingford, clerk
November 2, 2009
Meeting called to order at 7:00 p.m. by David Haupt.
Present: Anderson, Willfahrt, Loveland, David Haupt, Stoflet, Marten, Donald Haupt, Marth and Lingford. Absent: Atty. Mella.
Motion Marten/Stoflet to approve the minutes from 10-5-09 as listed with the correction to the comprehensive plan grant application should read to proceed with the grant application for the comprehensive plan. Carried.
Cemetery- no action.
Quit claim deed- no action.
Job description- no action.
Comprehensive plan- the grant application was sent in. This was approved at the last meeting. Donald Haupt will be contacting Daniel Mielke to attend a meeting.
Picnic license- The Auburndale Booster Club will be holding a fundraiser on Saturday, November 14, 2009 at the park shelter house. They are requesting a 1 day license. Motion Stoflet/Willfahrt to approve the license. Carried.
Precinct counter- no action needed at this time.
The budget was reviewed. No public comments were made. Motion Willfahrt/Anderson to set the local levy at $4.84 (before TIF), not to exceed $136,451.00. Carried. Motion Willfahrt/Anderson to adopt the 2010 budget as presented. Carried.
Motion Stoflet/Marten to approve the expenses as listed and read. Carried.
No financial report was presented.
Meeting adjourned at 9:10 p.m. Lynn Lingford, clerk
January 4, 2010
Meeting called to order at 7:00 p.m. by David Haupt.
Present: Anderson, Loveland, Marten, Donald Haupt, Marth, David Haupt, Stoflet and Willfahrt. Absent: Atty. Mella and Lingford.
Motion Marten/Anderson to approve the minutes from 12-7-09 as listed. Carried.
Job description- Spatz presented an outline of his job description to review. This will be on the next agenda.
Hwy 10- Jeff Stewart from the DOT was present. The new highway 10 is set to open in 2012. The old highway 10 is set for reconstruction in 2013. There will be two entrances to Auburndale on the new highway at 186 and North Road. Stewart suggested removing some of the railroad crossings to create a quiet zone. A consultant is to design the road in early spring. Storm sewers are in poor condition and need to be replaced. Curb and gutter and sidewalk will be replaced. North Road will be rebuilt.
Sam￢ﾀﾙs Hauling- The property is zoned R1. There are 4 unlicensed dogs. There is oil running down on the sidewalk. The constable will issue fines. David Haupt will contact the DNR and DOT.
Shelterhouse review- Motion Loveland/Willfahrt to approve the annual shelterhouse review. Carried.
Ballot placement- Donald Haupt and Deb Stoflet. Terry Marten is not seeking re-election.
Officer report- Warnings were issued for snow on sidewalks. He will be addressing traffic speed after school hours.
Motion Anderson/Willfahrt to approve the expenses as listed and read. Carried.
Motion Willfahrt/Marten to approve the financial reports as listed. Carried.
Flyght service agreement will be on the next agenda.
Minutes taken by Deb Stoflet.
February 1, 2010
Meeting called to order at 7:00 p.m. by David Haupt.
Present: Anderson, Loveland, Marten, Donald Haupt, Marth, David Haupt, Stoflet and Willfahrt and Lingford. Absent: Atty. Mella.
Motion Willfahrt/Anderson to approve the minutes from 1-4-10 as listed. Carried.
Cemetery land- David Haupt spoke to Kathy Budtke. She may be willing to sell some land. The board will need to decide on the size and the amount we would offer for payment
Job description- John Spatz submitted the description.
Comprehensive plan- David Haupt has been in contact with Jay Verhult. He would be willing to meet with the Village and other municipalities to discuss Smart Growth and comprehensive planning.
Park license- this will be on a future agenda.
Open well- Pete Kremer was present. There is an open well on the old Francis Hilgart property in the milk house. David Haupt will contact Robert Ashbeck and have Ashbeck contact Quinten Enders and Pete Kremer regarding this issue.
Service agreement- The service agreement with IT Flyght is $1,933.00 for servicing the pumps and lift stations. Motion Stoflet/Marten to approve the contract with IT Flyght. Carried. Spatz will be ordering two new pumps to keep on hand plus replace the pump in the lift station that broke down. The pumps come with a three year warranty.
Picnic license- Motion Willfahrt/Stoflet to approve the picnic license for the Auburndale Nite Owls for March 27th and 28th. Carried.
Police officer report- Joe has been patrolling the neighborhood. He has not had any more complaints on Sam￢ﾀﾙs Hauling. He will still stop in there at some point. Joe has accepted a full-time position in Siren. He will be resigning in two weeks. He will ask around for interested candidates.
DNR discrimination policy- no action needed.
Future development- Stan Charron and Dave Bluhm were present from MSA. Stan recommends that a committee be established to deal with future streets, sanitary sewer, lift station and force main issues between the existing highway 10 and the new highway 10.
No action is needed on the existing highway 10.
Front doors- Spatz has a quote to install automatic door openers on the two front doors. The quote is from Mark Lee (Wisconsin Rapids) at a cost of $3,490.00. This does not include the electrical. That price is for the double doors. The quote for the other door is $1,745.00 and does not include the electrical. Motion Stoflet/Marten to approve the installation on the front double doors only. Carried.
Expenses- Motion Willfahrt/Anderson to approve the expenses as listed and read. Carried.
Financial report- Motion Willfahrt/Anderson to approve the financial report as listed. Carried.
Meeting adjourned at 8:45 p.m.
Lynn Lingford, clerk
March 1, 2010
Meeting called to order at 7:00 p.m. by Lynn Lingford.
Present: Anderson, Marten, Donald Haupt, Marth, Stoflet and Willfahrt and Lingford. Absent: Atty. Mella, Loveland and David Haupt.
Motion Stoflet/Anderson to approve the minutes from 2-1-10 as listed. Carried.
Nite Owls license- Motion Stoflet/Marten to approve the license for March 27 and 28th, not March 25, 2010. Carried.
Job description- no action needed.
Comprehensive plan- some board members attended a meeting at the Town of Rock. This will be on the next agenda.
Police officer hiring- this will be on the next agenda.
Committee for future development- Members will be Donald Haupt, Dale Anderson, Tom Willfahrt, Mike Leible and Bob Draxler. Stan Charron was present. He will bring maps along of the area to the meeting. Stan would like to set up a meeting for Monday, March 15 or March 22. The meeting will be Monday, March 22, 2010 at 9:00 a.m. at the Village hall.
Police officer report- no action.
Motion Stoflet/Marten to approve the expenses as listed and read. Carried.
Motion Willfahrt/Anderson to approve the financial report as listed. Carried.
Adjourned at 9:10 p.m.
Lynn Lingford, clerk
April 5, 2010
Meeting called to order at 7:00 p.m. by David Haupt.
Present: Anderson, Marten, Donald Haupt, Marth, Stoflet, Loveland, David Haupt, Willfahrt and Lingford.
Absent: Atty. Mella.
Motion Stoflet/Marten to approve the minutes from 3-1-10 as listed. Carried.
Police officer- no action at this time.
Sam￢ﾀﾙs Car Hauling- Bill Kieffer and Delores Huser were present. They have concerns regarding the noise and junk vehicles by Sam￢ﾀﾙs Car Hauling. David Haupt suggested sending a letter to this person. Haupt suggested a Wood County officer could deliver the letter. Haupt will contact Alanna Feddick to draft a letter to Sam and the owner of the property, Charles Reeves. Motion Anderson/Marten to authorize the attorney to draft a letter to be sent certified. Carried.
Future development committee- John Richmond from MSA was present along with John Spatz, William Kieffer and Mike Lieble. A map was presented showing a proposed access road south of the tracks. The next step would be to contact the DOT and Railroad to see if they would fund part of this project. Motion Stoflet/Marten to authorize the committee to proceed with contacting the DOT and Railroad. Carried.
Park grant update- John Richmond explained to the board the changes that would need to be made to make the bathrooms ADA compliant. To use the existing foundation the cost would be $40,000 - $50,000 vs. new construction of $80,000 - $100,000. The park received a grant (50/50 match) of $46,000.00. The bathrooms will be remodeled at our own expense and will not be using grant funds for that project.
MSA will prepare the CDBG housing grant application.
Board of Review- will be held on May 25, 2010. Open book will be from 4:00 ￢ﾀﾓ 6:00 p.m. and board of review from 6:00 ￢ﾀﾓ 8:00 p.m. Members will be David Haupt, Lynn Lingford, Paul Spatz, Donald Haupt and Dale Anderson.
Garage sales- will be held June 3-5, 2010.
Summer employee- Kayla Weinfurter will be returning as the summer employee.
Fire department- A few members of the fire department were present. A member wrote a letter to the fire department complaining about another member and asking for his removal from the department. The fire department has a committee set up to deal with this issue.
Hi-Line Automotive- Spatz received an application form for the first time car dealership. This is a form required by the State of Wisconsin to be able to sell vehicles. David Haupt will sign this form.
Licenses- Motion Stoflet/Willfahrt to approve the licenses for Tara Werner and Ian Mann- operator licenses and Side Tracked (Jere Mann) - class b combination. Carried.
Comprehensive plan- this will be on the next agenda. A meeting will be set up to review our existing plan.
Insurance policy- no fault sewer liability coverage is not part of our current policy. The board will not adopt this coverage.
Motion Stoflet/Marten to approve the expenses as listed and read. Carried.
Motion Anderson/Stoflet to approve the financial report as listed. Carried.
Meeting adjourned at 10:15 p.m.
Lynn Lingford, clerk
May 3, 2010
Meeting called to order at 7:00 p.m. by David Haupt.
Present: Anderson, Marten, Marth, Stoflet, Loveland, David Haupt, Willfahrt and Lingford.
Absent: Atty. Mella and Donald Haupt.
Motion Stoflet/Loveland to approve the minutes from 4-5-10 as listed. Carried.
Police officer- no action at this time.
Sam￢ﾀﾙs Car Hauling- Atty. Feddick drafted a letter. Thirty days was given to clean up the junk, discontinue the business in a non-commercial area, license the dogs, etc. The letter was dated April 16th or 28th, 2010. David Haupt will be contacting the attorney again.
Paving at the park- Dan Deboer and Greg Weinfurter were present. Deboer will have their equipment up at the school. Is it logical to pave the park at this time? Verbal quotes were received from Wood County $35,000 and Deboer/American Asphalt $24,900. The price of $24,900 would not include any concrete work. Some grant funds will be used for this project $23,000.00. The project would take about 7 days to complete. This will be on the next agenda. Motion Willfahrt/Stoflet to publish the bid in the newspaper. Carried.
Motion Loveland/Willfahrt to advertise the liquor license in the newspaper. Carried.
Development committee- a meeting will be held tomorrow at 10:00 A.M. at the village hall. Motion Stoflet/Loveland to approve the minutes from 3-22-10 and 4-5-10 as presented. Carried.
50/50 road aid- Motion Anderson/Willfahrt to participate in the 50/50 road aid with Wood County. Carried.
Picnic license- Motion Willfahrt/Anderson to approve the license for the Park Association Music Fest June 25-27, 2010. Carried.
Street signs- Spatz will install a dead end sign at the end of 1st Street.
Retention pond mowing- Spatz will try to mow around the retention pond this week.
License- The license for Mom & Dad￢ﾀﾙs Cafￃﾩ will not be issued. The business is closed.
Comprehensive plan- this will be on the next agenda.
Expenses- Motion Stoflet/Anderson to approve the expenses as listed and read. Carried.
Financial report- Motion Willfahrt/Loveland to approve the financial report as listed. Carried.
Meeting adjourned at 9:25 P.M.
Lynn Lingford, clerk
June 7, 2010
Meeting called to order at 7:00 p.m. by David Haupt.
Present: Anderson, Gibson, Stoflet, Loveland, David Haupt, Donald Haupt, Willfahrt and Lingford.
Absent: Atty. Mella and Marth. Marth present at 8:30 p.m.
Motion Anderson/Willfahrt to approve the minutes from 5-3-10 as listed. Carried.
Police officer- this will be on the next agenda.
Sam￢ﾀﾙs Car Hauling- some improvements have been made. There are still some vehicles on the property. This will remain on the agenda.
Development committee- this will be on the next agenda. The DOT and Railroad are supposed to get back to the committee with their recommendations. Topographic survey- John Richmond from MSA presented an estimate to do a topographic survey from existing Hwy 10 to the new Hwy 10. The cost is $4,500.00. Motion Willfahrt/Stoflet to authorize MSA to proceed with the topographic survey on North Road and the adjacent 40 acre parcel. Carried.
Compliance maintenance report- John Spatz presented the report. The score is 3.83. Leakage factor +21% so points were lost in this category. The board reviewed the report. Motion Loveland/Willfahrt to approve the report and to have Spatz submit the report. Carried.
Park bids- some bids were received for the two projects. Project #1- blacktop Becker $20,959.00 and Deboer $23,700.00. Project #2-sidewalk J & S Weiler $2,866.00 and Becker $2,500.00.
These projects need to be completed before Music Fest. Motion Don Haupt/Anderson to award the projects to the low bidder on the condition these are completed before the Music Fest. Lower bidder for both projects is Becker. Carried.
Shed at park- a bid was received from Weinfurter Construction to replace the tin and service door $4,201.87. This would be done before Music Fest. Motion Stoflet/Willfahrt to authorize Weinfurter to complete this project. Carried.
Fence- Andy Haffenbredl presented an estimate for fencing around the play equipment at the park $3,130.77. Motion Willfahrt/Donald Haupt to authorize Haffenbredl to proceed with this project. Carried.
Comprehensive plan- David Haupt has been contacting some residents to see if they would be interested in being on the zoning committee. This will be on the next agenda.
Licenses- Motion Stoflet/Loveland to approve the alcohol, cigarette and operator licenses as listed. Carried.
Insurance- Motion Willfahrt/Anderson to renew the insurance policy with Westland Insurance $8,170.00. Carried.
Closed session- Motion Stoflet/Loveland to adjourn into closed session under Section 19.85 (1) (C) to discuss employee compensation. Roll call- all ayes. Carried.
Motion Stoflet/Willfahrt to adjourn the closed session. Roll call- all ayes. Carried.
Motion Stoflet/Willfahrt to adjourn to open session. Roll call- all ayes. Carried.
Motion Willfahrt/Don Haupt to increase John Spatz￢ﾀﾙs wages by 2%. Carried.
Summer help- the summer help is currently paid $8.50 per hour. The wage will remain the same.
Expenses- Motion Stoflet/Anderson to approve the expenses as listed and read. Carried.
Financial report- Motion Willfahrt/Stoflet to approve the financial report as listed. Carried.
Adjourned at 9:20 p.m.
Lynn Lingford, clerk
July 5, 2010
Meeting called to order at 7:00 p.m. by David Haupt.
Present: Donald Haupt, Willfahrt, Lingford, Loveland, Anderson, David Haupt, Gibson, Marth and Stoflet.
Absent: Atty. Mella.
Motion Stoflet/Loveland to approve the minutes from June 7, 2010 as listed except to change Marten to Gibson and add Donald Haupt to those who were present at the meeting. Carried.
Police officer- Eric Marten was present. The board reviewed Eric￢ﾀﾙs resume and asked Eric some questions. Eric works for Pittsville and Wood County. Motion Loveland/Willfahrt to offer Eric Marten the police officer position. Carried.
Sam￢ﾀﾙs Car Hauling- no action needed at this time.
Development committee- we are still waiting to hear from the DOT and Railroad on any funds that may be available. MSA has started the topographical survey.
Comprehensive plan- Haupt will continue to contact residents to see if they are interested in serving on the committee.
Operator licenses- Motion Willfahrt/Anderson to approve the operator licenses for Cara Johnson, Clayton Knutson, Ron Johnson, Shaena Stangl, Shawn Multerer, Heather Lenz and Tena Mann. Carried.
Expenses- Motion Stoflet/Willfahrt to approve the expenses as listed. Carried.
Financial report- Motion Anderson/Donald Haupt to approve the financial report as listed. Carried.
Meeting adjourned at 8:45 p.m.
Lynn Lingford, clerk
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